MJH Associates

Administrative Assistant

4 weeks ago
Job ID
2017-1251
Category
Administrative/Clerical
US-NJ-Cranbury

Overview

Michael J. Hennessy Associates, Inc., provides healthcare professionals with the information and resources they need to optimize the quality care of their patients. If you are someone who would like to be a part of an entrepreneurial, growing company, then you've come to the right place! Here at MJH we focus on achieving goals through teamwork and creativity, in a rather fast paced environment. The healthcare communications industry is constantly changing, which means we need to be ahead of the game to create new ways of improving quality of life through healthcare communications, live events, and medical education. Our new state-of-the-art building located in Cranbury, NJ enables our employees to be collaborative when coming up with new ideas to keep MJH the industry leader in healthcare communications. When you are willing to take risks, and strive to be experts in your field, the opportunities here are endless.

We offer our employees countless opportunities for travel to medical meetings and conferences, training programs for continuous learning and growth, and the ability to make a difference through our work as individuals and as a team in the world of healthcare communications. We strive to create a culture which encompasses a combination of dedication and hard work but also fun! Throughout the year, we have special events such as our employee recognition breakfast & awards ceremony, holiday themed gatherings, a company picnic and much more!

 

**This position is located on-site in Cranbury, NJ**

Responsibilities

The Administrative Assistant is responsible for the day-to-day management of Editorial purchase orders and freelance payments. The ideal candidate will be experienced in handling a wide range of editorial administrative and support related tasks, and will be exceedingly well organized and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment. 

 

Essential Duties and Responsibilities:

 

  • Ensure timely delivery of freelance payments across franchises
  • Resolve purchase order, invoice, or payment discrepancies and documentation
  • Work with finance to track delivery of all purchase orders for editorial department
  • Assist in the creation and tracking of Editor-in-Chief contracts across franchises
  • Manage and improve freelancer payment models and contracts
  • Gain a thorough understanding of our in-house purchase order system

Qualifications

Qualifications:

  • Minimum of BA/BS or 3+ years administrative experience
  • Proactive mindset with strong deadline orientation
  • Excellent verbal skills yielding effective conveyance of information
  • Excellent written communication skills
  • Exceptional organization skills, ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook

Michael J. Hennessy Associates, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of Michael J. Hennessy Associates, Inc. are employed "At Will". This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

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