MJH Associates

Project Manager, Dinner Meetings, Speakers' Bureau & Grand Rounds

1 week ago
Job ID
Project Management


Michael J. Hennessy Associates, Inc., provides healthcare professionals with the information and resources they need to optimize the quality care of their patients. If you are someone who would like to be a part of an entrepreneurial, growing company, then you've come to the right place! Here at MJH we focus on achieving goals through teamwork and creativity, in a rather fast paced environment. The healthcare communications industry is constantly changing, which means we need to be ahead of the game to create new ways of improving quality of life through healthcare communications, live events, and medical education. Our new state-of-the-art building located in Cranbury, NJ enables our employees to be collaborative when coming up with new ideas to keep MJH the industry leader in healthcare communications. When you are willing to take risks, and strive to be experts in your field, the opportunities here are endless.


We offer our employees countless opportunities for travel to medical meetings and conferences, training programs for continuous learning and growth, and the ability to make a difference through our work as individuals and as a team in the world of healthcare communications. We strive to create a culture which encompasses a combination of dedication and hard work but also fun! Throughout the year, we have special events such as our employee recognition breakfast & awards ceremony, holiday themed gatherings, a company picnic and much more!
**This position is located on-site in Cranbury, NJ**


The Project Manager: Dinner Meetings, Speakers' Bureau, and Grand Rounds will be responsible for executing logistics for medical education events and ensuring that MJH Live Events commitments are met on-schedule and within budget. In addition, this role is also responsible for maintaining consistent communication with clients, sales representatives, faculty, and internal staff throughout the process. Relies on judgment to plan and accomplish goals and performs a variety of tasks under general supervision

  • Serve as primary point of contact for assigned programs and works with the internal Stakeholders or Client's contacts (i.e. Field Representatives, Faculty, Hospital Administrators and Internal staff etc.) to answer questions regarding program, budget, registration and speakers.
  • Oversee the project management responsibilities for content coordination and other associated activities of grand rounds program management. Duties include: program kick-off, scheduling of faculty conference calls, speaker training, scientific affairs timeline management, overseeing of enduring activities (content coordination, video filming, on-line posting management).
    Coordinates various activities which may include: contacting faculty, arranging travel logistics for faculty, researching venues, negotiating contracts, securing meeting space, selecting menu, arranging billing and coordinating AV (through a third party vendor as needed.)
  • Oversees fiscal responsibility for programs, which includes the submission and tracking of payment requests for all elements of program, including, but not limited to, monthly recons, tracking of individual meeting expenses for each assigned program as well as for individuals as needed. And ability to answer financial questions as needed.
  • Works to ensure distribution of communications such as confirmations, invitations, pre-meeting packets and post-event follow-up for delivery at appropriate times and with clarity.
  • Provides pre-registration assistance and enters roster information as needed to meet program timelines.
  • Supervises delivery of materials to event sites/institutions to meet scheduled deadlines and confirms receipt.
  • Provides appropriate briefing and direction to freelance on-site execution staff.
  • Tracks and ensures meal spend to ensure programs are within modest meal requirements, per stakeholder or client direction, when negotiating with venue and caterer.
  • Ensures appropriate filing and archiving of interim and completed components.
  • Complies with guidelines in communications internally and externally.
  • Identifies potential compliance issues and address and/or escalate as needed.
  • Adheres to ACCME, OIG, PhRMA, Open Payments Act, EFPIA and other relevant guidelines and restrictions concerning compliance and Pharmaceutical companies, and any other client specific guidelines.
  • Oversees the entry of data into various databases and maintains the integrity of the information.
  • Assists with updating weekly status reports.
  • Responsible for securing faculty (from pre-suggested list) for Case-Based Peer Perspectives Dinner Programs.  
  • Assists with routing of slides through appropriate channels for Case-Based Peer Perspectives Dinner Programs.
  • Performs other duties and assignments as directed.
  • Duties and responsibilities may be added, deleted, or changed at any time at the discretion of management, formally or informally, either verbally or in writing.



  • Exceptional organizational and follow-up skills.
  • Excellent written and verbal communication skills.
  • Able to see long-term assignments through to completion.
  • Adherence to strict deadlines.
  • Organized, creative, and efficient.
  • Strong customer service orientation and ability to act diplomatically.
  • Basic understanding of budgeting process.
  • Proven ability to work under deadlines pressure, both independently and as part of a team.
  • Strict attention to detail.
  • Excellent problem solving skills.
  • Proficient with Microsoft Word, PowerPoint, Excel, and Outlook.
  • Post-Secondary Education Degree or Diploma and/or 3-5 years proven experience in a similar role.

Michael J. Hennessy Associates, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of Michael J. Hennessy Associates, Inc. are employed "At Will." This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.


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