MJH Associates

  • Executive Assistant

    Posted Date 4 months ago(2/5/2018 4:01 PM)
    Job ID
    2018-1345
    Category
    Administrative/Clerical
    Job Location
    US-NJ-Cranbury
  • Responsibilities

    The Executive Assistant will provide high level executive administrative support.  The ideal candidate will be experienced in handling a wide range of administrative and executive support related tasks, and will be exceedingly well organized, well spoken. and flexible. This individual must be able to function effectively in a variety of roles within a dynamic environment.

    Qualifications

    • Provide all general office administrative support to Executive
    • Assist team in preparation of calls, including media kits, publications, and other miscellaneous materials
    • Misc. copying, faxing, filing, daily correspondence
    • Create and/or update documents/reports/presentations using MS Office applications
    • Update client contact database
    • Manage monthly mass mailings
    • Answer high volume telephone calls using switchboard in a courteous, efficient and professional manner, routing all calls proficiently. Provide coverage for front reception area as needed
    • Coordinate trade show arrangements
    • Create and maintain calendars, schedule activities and meetings
    • Run and analyze reports, research and analyze trends and highlighting areas of concern or improvement
    • Create and manage spreadsheets including pivot tables and macros, charts and tables; importing and exporting critical data
    • Create executive PowerPoint presentations including charts, graphs and importing and exporting of critical data
    • Manage expense reports, and contribute to special projects

    Qualifications: 

     

    • Minimum of BA/BS or 3-5 years’ administrative experience
    • Experience working with complex multiple calendar management and scheduling
    • Proactive mindset with strong deadline orientation
    • Excellent verbal skills yielding effective conveyance of information
    • Excellent written communication skills including rules of composition and grammar
    • Exceptional organization skills, ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills.
    • Ability to learn difficult concepts quickly while offering creative solutions
    • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook

    Overview

    Michael J. Hennessy Associates, Inc. (MJH), provides health care professionals with information and resources they need to stay competitive in their practice and optimize the quality of care for their patients. We are the preferred source of health care daily news and information and are committed to launching innovative platforms and video programming. If you strive to be an expert in your field and thrive when taking risks, then our entrepreneurial, growing company is the place to be. We focus on achieving goals through teamwork and creativity in a fast-paced environment. The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through health care communications, live events, and medical education. Our state-of-the-art corporate headquarters, located in Cranbury, New Jersey, promotes collaboration among employees to develop new ideas to keep MJH as the industry leader in health care communications. We offer our employees countless opportunities for on-the-job training and professional development, and the ability to make a difference in the health care industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.

     

    Michael J. Hennessy Associates, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of Michael J. Hennessy Associates, Inc. are employed "At Will". This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.

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