MJH Associates

Project/Grant Coordinator

Posted Date 1 week ago(3/8/2018 12:32 PM)
Job ID
Project Management
Job Location


The Project/Grant Coordinator position acts as a liaison between the group and supporters as related to the submission and tracking of grants, related acknowledgements, and closing out CE/CME activities in compliance with ACPE/ACCME requirements and Letters of Agreement.



  • Grant Submissions and Reconciliations
  • Assist in submission and tracking of grant proposals and preparation of required documentation, including assembling and preparation of relevant grant documents based on individual grantors’ requirements and forms; entering grant requests, budgets and other required documentation in appropriate grant office templates
  • Track grants’ progress and decision status
  • Respond to grantors’ queries and respond to requests for additional information
  • Review and update commercial interest grant office contact information and maintain grant application process/submission database
  • Coordinate the signing of LOAs and ensure grant payments are received, coordinated and submitted to Accounting Department
  • Assist with final closeout of CE/CME activities and reconciliation of budgets and grants
  • Prepare post-activity evaluation summaries, outcomes measurement surveys, outcomes data, and prepare outcomes measurement reports
  • Prepare and maintain various grant and reconciliation reports
    Track weekly posted grantor RFPs, notices and/or changes to grant systems/processes
  • Administrative Support
  • Provide additional support to the staff as needed
  • Assist with preparing ACPE/ACCME-required data and documentation for activity certification and re-accreditation
  • Outgoing, incoming, overnight and selected mailings to supporters
  • Answering, routing calls, message taking, and action on urgent calls for PTOCPE department. In addition, routine checking of the staff voice mail messages during absence.  Make follow-up calls to potential grantors as required.
  • Update and maintain databases 


  • Minimum of BA/BS or 2-5 years administrative experience
  • Proactive mindset with strong deadline orientation
  • Excellent verbal skills yielding effective conveyance of information
  • Excellent written communication skills including rules of composition and grammar
  • Exceptional organization skills, ability to multitask and prioritize work activity based on need, attention to detail, initiative, and follow-through skills.
  • Ability to learn difficult concepts quickly while offering creative solutions
  • Excellent computer skills including MS Word, Excel, PowerPoint, and Outlook


MJH Associates, Inc., provides health care professionals with information and resources they need to stay competitive in their practice and optimize the quality of care for their patients. We are the preferred source of health care daily news and information and are committed to launching innovative platforms and video programming. If you strive to be an expert in your field and thrive when taking risks, then our entrepreneurial, growing company is the place to be. We focus on achieving goals through teamwork and creativity in a fast-paced environment. The ever-changing health care communications industry requires us to stay ahead of the curve to create new ways of improving quality of life through health care communications, live events, and medical education. Our state-of-the-art corporate headquarters, located in Cranbury, New Jersey, promotes collaboration among employees to develop new ideas to keep MJH Associates, Inc. as the industry leader in health care communications. We offer our employees countless opportunities for on-the-job training and professional development, and the ability to make a difference in the health care industry. We strive to create a culture that values dedication, hard work, collaborative events and community involvement.


MJH Associates, Inc. provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability or genetics. All employees of MJH Associates, Inc. are employed “At Will.” This means that either the employee or the Company is free to end the employment relationship at any time, for any reason, with or without cause and with or without notice.


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